ARTICLE I – IDENTIFICATION
Section 1. Name. The name of the Corporation is INDIANA STATE CLAYS ASSOCIATION, INC., hereinafter referred to as the “ISCA”, which is incorporated pursuant the Indiana Nonprofit Corporation Act of 1991.
Section 2. Registered Office and Registered Agent. The address of the registered office of the Corporation is 507 East 116 Street, Carmel IN 46032 and the name of its Registered Agent is Michael Perryman.
ARTICLE II – PURPOSES
The purposes of the ISCA includes the following:
- Promote clay target shooting sports, including Sporting Clays, NSCA 5-Stand Sporting™, FITASC (Parcours de Chasse), Small Gauge Events and other clay target events;
- Improve the shotgun marksmanship of it is Members;
- Educate the public about the use, care and safe handling of firearms; and
- Promote the development of the essential characteristics of good sportsmanship, including honesty, fellowship, team play, and self-reliance.
ARTICLE III – MEMBERSHIP
Section 1. Club Membership.
- Membership. Any gun club located in the State of Indiana, having at least one sporting clays course, one five-stand course, or one FITASC parcour shall be eligible for membership in the ISCA provided it is in good standing with the National Sporting Clays Association (NSCA). Upon application, payment of the prescribed dues, and a majority vote by the ISCA Board of Directors, any gun club located in the State of Indiana may become a Member Club and enjoy all the privileges of club membership in the ISCA. Each Member Club shall be entitled to designate a Director who shall become a member of the ISCA Board of Directors.
- Dues. Member Clubs shall pay annual membership dues in the sum of Twenty-five Dollars ($25.00) to the Treasurer in advance, no later than the 31st day of December for the following calendar year. The membership of any Member Club that fails to timely pay its dues shall be suspended, and the Director appointed to the ISCA Board of Directors by the Member Club shall be ineligible to attend meetings of the ISCA Board of Directors or vote on business to come before the Board of Directors until the delinquent dues are paid.
- Target Fees. Member Clubs shall charge each shooter participating in a registered shoot a daily fee in the sum of Two Cents ($0.02) for each registered target. Within fifteen (15) days following the completion of a registered shoot, a Member Club shall forward the fees collected from all shooters participating in a registered shoot to the Treasurer. All dues and fees collected by the Treasurer shall be used to pay the expenses of the ISCA and the balance, if any, shall be utilized for trophies and other prizes at the annual State Shoot and to promote participation in target shooting sports by youth shooters. No part of the dues and fees may be used for payment of personal services, an honorarium, or personal expenses of any member of the ISCA.
- Shooter Winnings and Placement Information. Within fifteen (15) days following the completion of a registered shoot Member Clubs shall mail shooter winnings to the shoot champion and all other shooters entitled to winnings under the advertised rules for the registered shoot, publish the scores and placement of each shooter, and send a shoot report to the NSCA.
- Violations and Penalties. Member Clubs that violate these Bylaws are subject to penalties by a majority vote of the ISCA Board of Directors, including temporary suspension of registered shoots or expulsion from the ISCA, and penalties imposed by the NSCA, including temporary suspension of registered shoots or expulsion from the NSCA.
Section 2. Individual Membership. Any resident of the State of Indiana who is a member of the NSCA will automatically become a Member of the ISCA, provided the resident is not restricted from owning or possessing a firearm under any State or federal laws. The Member’s ISCA number will be the same as the Member’s NSCA number. Any Indiana resident who is a NSCA member that does not want to be a Member of the ISCA may withdraw as a Member of the ISCA by submitting a written request to withdraw to the Secretary of the ISCA.
ARTICLE IV – BOARD OF DIRECTORS
Section 1. Membership. Each Member Club in good standing with the NSCA and ISCA is entitled to appoint one person as a Director. The Board of Directors shall also include the President, Vice President, Secretary, Treasurer, and NSCA National Delegates for Indiana. The President, Vice President, Secretary, Treasurer and NSCA National Delegates for Indiana shall serve as Directors during their terms of office, and the Directors appointed by each Member Club shall serve on the Board of Directors so long as the person is a Member in good standing with the NSCA and ISCA, or until the person resigns or is replaced by the Member Club.
Section 2. Duties. The Board of Directors shall have all of the fiduciary powers and duties customary to boards of directors of corporations, including the supervisory direction of the financial and business affairs of the ISCA, preparation of an annual budget, and provision for adequate reserves to insure financial solvency of the ISCA.
Section 3. Annual Meeting. The Board of Directors shall meet each year immediately after the annual meeting of the Members, at the place where the annual meeting of the Members has been held. No notice shall be necessary for the holding of this annual meeting of the Board of Directors. Directors may participate in an annual meeting of the Board through the use of any means of communication by which all Directors participating may simultaneously hear each other during the meeting, and Directors participating by this means shall be deemed to be present in person at the meeting.
Section 4. Other Meetings. Other meetings of the Board of Directors may be called by the President or by any two (2) Directors to be held at any place within the State of Indiana, upon seventy-two (72) hours notice given to each Director. If a Director is present at a meeting, notice of the time, place and purpose thereof shall be deemed waived, and notice may also be waived by any absent Directors, either by written instrument, e-mail, facsimile transmission or telegram. A Director’s signature on the minutes of the meeting of the Board of Directors shall also constitute a waiver of notice. Directors may participate in a special meeting through use of any means of communication by which all Directors participating may simultaneously hear each other during the meeting.
Section 5. Quorum. At a meeting of the Board of Directors the presence of a majority of the members of the Board of Directors then qualified and acting shall constitute a quorum for the transaction of business.
Section 6. Vacancies. In the case of a vacancy in the office of a Director appointed by a Member Club, the Member Club shall appoint a new Director. A Member Club may appoint a temporary Director to attend and vote at a meeting of the Board of Directors in the event that the Member Club’s current Director is unable to attend the meeting.
Section 7. Committees. In the event the Board of Directors needs assistance in carrying out the duties of the Board of Directors, the Board of Directors may appoint Members to serve on special committees for a specified period of time up to one (1) year.
ARTICLE V – OFFICERS
Section 1. Officers. The Officers of the ISCA shall consist of President, Vice President, Secretary and Treasurer. The Officers shall be elected by the Members and shall serve on the Board of Directors as provided in Article IV. All Officers must be Members in good standing of the ISCA and NSCA. Officers shall serve without compensation, and any expenses they may incur in conducting ISCA business may be reimbursed if approved by a majority of the Board of Directors.
Section 2. Term of Office. The terms of office for all officers shall be two years or until their successors are elected.
Section 3. Vacancies. In the case of a vacancy in the office of the President, Vice President, Secretary, Treasurer or NCSA National Delegate for Indiana, a majority of the remaining ISCA Directors present at the meeting called for the purpose of filling vacancies will appoint a person to fulfill the remainder of the term of the office vacated.
Section 4. President. The President shall preside at all meetings of the Board of Directors and shall be a member of all committees. If the President is unable to preside at a meeting of the Board of Directors, the Vice President shall preside in the President’s place, and if both the President and Vice President are unable to preside, the Secretary shall preside over the meeting. The President shall sign all contracts and legal instruments, and supervise all of the business of the ISCA, as directed by the Board of Directors.
Section 5. Vice President. The Vice President shall have the responsibility for promoting the purposes of the ISCA, and upon request of those seeking to form a new gun club, the Vice President shall assist in the organization of any gun club seeking membership in the ISCA. The Vice President shall also perform such other duties as the President or the Board of Directors may direct.
Section 6. Secretary. The Secretary’s duties shall include: (1) keeping all minutes of all the meetings of the Board of Directors and the meetings of the membership; (2) issuing notices to Members; (3) maintaining lists of all ISCA Members and Member Clubs with names, mailing addresses, NSCA numbers, phone numbers, and email addresses; (4) submitting proposed shoot dates to the NSCA; (5) performing such other duties as the President or the Board of Directors may direct.
Section 7. Treasurer. The Treasurer shall be the custodian of all bank accounts, monies, trophies, securities and vouchers of the ISCA. The Treasurer shall receive all funds due to the ISCA and deposit the funds in a bank designated by the Board of Directors. The Treasurer shall make no disbursements other than those authorized by the Board of Directors. A copy of the monthly ISCA bank statements and detailed report of all the monies received by the Treasurer each month shall be furnished by an email to the Board of Directors within fifteen (15) days following the end of each month. Any Member or Club Member may also request a copy of any reports furnished to the Board of Directors.
Section 8. Nomination and Election. Any Member may nominate any Member of the ISCA for any ISCA office. Not less than forty five (45) before the annual meeting of the Members, which shall be held during the State Shoot, the Secretary shall send a notice by email to all Members that have furnished an email address to the NSCA or ISCA that nominations for the election of officers shall be made by email to the Secretary not less than thirty (30) days before the State Shoot. Not less than twenty-five (25) days before the State Shoot, the Secretary shall prepare a list of the nominees and email the list to all ISCA Members that furnished an email address to the NSCA or ISCA. Not less than ten (10) days before the State Shoot, Members may vote for the nominees to each office by sending an email to the Secretary. On or before the last day of the State Shoot the Secretary shall tally all votes for each nominee, send an email to all Members announcing the results of the voting, and post the results of the voting at the host club on the first day of the State Shoot. The Secretary shall maintain the email of each Member who participated in the election of officers for ninety (90) days following the State Shoot and make those emails available for the inspection by any Member who voted.
Section 9. Voting. The election of officers voting shall be by votes cast by an email to the Secretary, and it is the obligation of all Members who want to participate in the election of officers to furnish an email address to the NSCA and/or ISCA.
ARTICLE VI – MEETINGS OF MEMBERS
Section 1. Annual Meeting. The annual meeting of the Members shall be held at the Member Club that hosts the annual State Shoot on a date determined by the Directors. The order of business of the annual meetings shall be determined by the Directors. Each Member in good standing shall have the opportunity of speaking to the Members present at the meeting, within a time limit set by the Officer presiding over the meeting, on any matter relevant to the business of the ISCA brought up for discussion.
Section 2. Special Meetings. Special meetings of the Members may be called by the President, or upon written request to the President by any two (2) Directors. Ten (10) percent of the Membership may call a special meeting by filing a petition with the Board of Directors stating specific business to be brought before the ISCA. Within Fifteen (15) days of receiving the petition, the Board of Directors shall schedule a special meeting of the Membership and direct the Secretary to give notice of the time, place and purpose of the meeting by email to all Members who have furnished an email address to the ISCA or NSCA.
Section 3. Voting. Every Member of ISCA shall have the right to vote on such issues as may be designated by the Board of Directors for majority vote. The ISCA President may secure a vote on any resolution pertaining to ISCA business, by sending an email containing the subject to be voted on, and Members may vote by email to the Secretary within fifteen (15) days after the date of the Secretary’s email to the Members. Within ten (10) days of receiving the emails containing the votes of the Members, the Secretary shall send an email containing the results of the voting to all Members that have furnished email addresses to the ISCA or NSCA.
Section 5. Quorum. At a meeting of the Members the presence of a majority of the Members in good standing present in person shall constitute a quorum.
ARTICLE VII – STATE SHOOT AND REGISTERED SHOOTS
Section 1. State Shoot. ISCA will sponsor an annual State Shoot that shall include Sporting Clays and may also include NSCA 5-Stand Sporting™, FITASC (Parcours de Chasse), Small Gauge Events and other clay target events at a location and on a date selected by the Board of Directors. The date of the State Shoot shall precede the NSCA National Championship.
- Requirements to Participate. The State Shoot will be open to all NSCA members. However, only ISCA Members having shot at least 300 targets registered with NSCA between October 1st of the year prior to the State Shoot and the date of the State Shoot will be eligible for class prizes, monies and/or State awards, trophies or championship status. The ISCA Members who do not meet the 300 target minimum may participate in the State Shoot, but shall not be eligible for class prizes, monies and/or State awards, trophies or championship status.
- Selection of Member Club to Host State Shoot. The Board of Directors shall establish written criteria setting forth minimum Member Club facility requirements to host the State Shoot, and any Member Club meeting such requirements shall be eligible to host the State Shoot. The Member Club to host the State Shoot shall be chosen by majority vote of the Board of Directors from among eligible Member Clubs in good standing with the NSCA and ISCA, which have submitted written bids by the date established by the Board of Directors.
- State Shoot Committee. The Board of Directors shall choose a State Shoot Committee consisting of the Directors and other interested members who shall assist the host Member Club in planning and managing the State Shoot. However, the rights and responsibilities of host Member Club management shall not be abridged or abrogated by the Board of Directors or the State Shoot Committee.
Section 2. Registered Shoots. Any Member Club that desires to schedule a registered shoot shall submit a NSCA registered shoot application to the Secretary or a NSCA National Delegate for Indiana for approval, and the Secretary or a NSCA National Delegate for Indiana shall forward the shoot application to the NSCA office for final approval. Shoot applications must be postmarked or received by the NSCA not less than ten (10) days prior to the shoot date. Registered shoot dates may not be altered without prior approval of the ISCA and notice to the NSCA. If a registered shoot is cancelled or the date is altered, it shall be the sole responsibility of the Member Club to notify all shooters. It shall be the responsibility of the Member Club to report shoot results to the ISCA and to the NSCA within fifteen (15) days following the completion of a registered shoot.
ARTICLE VIII – CORPORATE BOOKS
Section 1. Location. Except as otherwise provided by the laws of the State of Indiana, the Articles of Incorporation of the corporation, these Bylaws, the books and records of the corporation, may be kept at such place or places within or without the State of Indiana, as the Board of Directors may, from time to time, determine.
Section 2. Membership Register. The Secretary shall maintain an alphabetically arranged register containing a complete and accurate list of the names, mailing addresses, telephone numbers, NSCA numbers and e-mail addresses, provided by Members, of all ISCA Members and Member Clubs.
ARTICLE IX – CONTRACTS, CHECK, NOTES
The persons authorized to sign contracts, checks, drafts, notes, bonds, and orders of payment of money shall be designated by the Board of Directors from time to time. All checks shall be signed by the Treasurer.
ARTICLE X – AMENDMENTS
The power to make, alter or repeal these Bylaws is vested in the Board of Directors, except as otherwise stated in these Bylaws and the provisions of the Indiana Business Corporation Law may otherwise require. Amendments of these Bylaws shall be submitted for approval by the NSCA.
ARTICLE XI – CORPORATE SEAL
The seal of the Corporation shall be circular in shape with the words “Indiana State Clays Association, Inc.” imprinted in the outer circumference of the seal. In the center of the seal shall be the words “Corporate Seal”.
ARTICLE XII – RULES OF CONDUCT
It shall be the responsibility of each Member and Member Club to obtain a copy of the Official NSCA Rules and Regulations, with the understanding that they will read and understand each rule. All Members and Member Clubs are responsible to know these rules and abide by them, for their own benefit and safety as well as that of other shooters. By entering a competition or holding a competition, every person agrees to abide by these rules and to accept all official decisions.
Any member or Member Club in violation of Official NSCA Rules and Regulation is subject to possible suspension by the NSCA Executive Council, and any Member or Member Club suspended by the NSCA Executive Council shall also be automatically suspended from membership in the ISCA during the period of suspension by the NSCA Executive Council.